In the comprehensive digital transformation roadmap of Hai Phong city, building and perfecting the National Database on cadres, civil servants, and public employees is identified as one of the top priority tasks. The City Department of Home Affairs is currently urging agencies and units to review and finalize data to connect with the Intelligent Operation Center (IOC) system. This is not merely a technical requirement but a strategic step to improve administrative management efficiency and serve the goal of smart city development.
Realizing the "Correct – Sufficient – Clean – Live" Data Goal
According to the Regulations issued with Decision No. 182/2025/QD-CTUBND by the Chairman of the City People's Committee (CPC), data on civil servant records must ensure absolute accuracy and be updated according to legal regulations. To achieve the "correct – sufficient – clean – live" data status, the Department of Home Affairs requires the heads of agencies and localities to directly direct the review and approval of data.
One of the mandatory regulations is that within the last 05 days of each month, authorized persons at units must perform approval using digital signatures for newly created records or records with updated data. The use of digital signatures not only ensures security and authentication but also grants electronic records a legal value equivalent to traditional paper documents.
Core Significance of Data Standardization
The activity of updating and managing information on the Portal and IOC systems brings practical and long-term significance:
- Basis for personnel work: Accurate electronic record data is the scientific basis for competent authorities to consider and implement processes for recruitment, appointment, transfer, training, and the resolution of policies and salaries. If information is inaccurate or not updated regularly, the rights of the officials themselves will be directly affected.
- Serving leadership and direction: Connecting data to the IOC system helps CPC leaders have an overall, realistic view of the public administrative workforce. From there, administration will be Data-driven, helping to make accurate decisions regarding staffing and cadre planning.
- Promoting smart cities: The civil servant database is an inseparable component of the shared data ecosystem, contributing directly to Hai Phong's smart city development orientation.
- Enhancing administrative discipline: Defining specific responsibilities for heads of agencies and each individual in updating data helps strengthen the sense of responsibility and official ethics.
Key Information Groups Requiring Review
The Department of Home Affairs has provided detailed instructions on information groups that need priority completion for synchronized connection with the city's IOC system, including:
- General information: Ensure full names are written without abbreviations and match correctly regarding gender, ethnicity, and religion.
- Work process and salary: Fully update recruitment decisions, the latest salary and allowance processes, and information on retirement or resignation for changed cases.
- Training and fostering qualifications: This is a vital group for assessing personnel quality. Units need to fully update diplomas and certificates, specifically selecting the highest professional qualification based on actual records.
- Rewards, discipline, and evaluation: Ensure full updates of evaluation results and quality classifications for 2024 and 2025 to serve planning and appointment work.
Synchronized Coordination Between Forces
To ensure the data update campaign proceeds smoothly, the city has mobilized close coordination between relevant parties. The Department of Home Affairs plays the leading role, regularly inspecting and reporting to the CPC on cases of non-serious implementation that lead to data discrepancies affecting administration.
The Department of Science and Technology is tasked with maintaining the stability of the city's Data Integration and Sharing Platform, ensuring the smooth synchronization between the local data warehouse and the National Database. Simultaneously, the technical team from Misa Joint Stock Company will be on duty to support units regarding management software.
The implementation of updating and managing civil servant data is not just an administrative task but a revolution in human management methods in the digital age. The serious implementation by every individual and head of agency—from Departments and branches to the People's Committees of communes, wards, and special zones—will be the decisive factor in the success of this plan.
All review results must be reported to the Department of Home Affairs no later than the 3rd day of the following month through the prescribed online link system. With careful preparation and high political determination, Hai Phong is step-by-step building a transparent and efficient administration based on a solid digital data foundation, ready for new development opportunities.